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Information about the Embassy required under Section 4(1)(B) of the RTI Act 2005.

(i) the particulars of its organization, functions and duties;

Embassy of India is headed by Ambassador and has following Wings: (i) Political Wing (ii) Commercial Wing (iii) Press, Culture, and Information Wing (iv) Consular Wing.

These are headed by the two officers of the Mission; one First Secretary and one Second Secretary rank officer.

The functions of the Embassy inter alia, include political and economic cooperation, trade and investment promotion, cultural interaction, press and media liaison and scientific cooperation with the Kingdom of Denmark.

Embassy functions within the purview of business allocated to the Ministry of External Affairs under the Government of India's Allocation of Business Rules and Transaction of Business Rules.

(ii) the powers and duties of its officers and employees; General Administrative powers are derived from IFS (PLCA) Rules, as amended from time to time.

Financial powers have been detailed in the Delegated Financial powers of the Government of India's Representatives Abroad.

Other powers are derived from the Passport Act of India.

The Officers of the Embassy function under the guidance and supervision of Ambassador.
(iii) the procedure followed in the decision making process, including channels of supervision and accountability; Decisions are taken under the instruction and supervision of the Ambassador.
(iv) the norms set by it for the discharge of its functions;
Norms are set under the instruction and supervision of the Ambassador.

(v)

 

the rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;

IFS (PLCA) Rules and annexures.

Delegated Financial Powers of Government of
India's Representatives Abroad Rules.

Passport Act , the Consular Manual and the
Visa Manual.

Manuals on Office Procedures

Other Central Government Rules and
manuals published by Central Government.

(vi) a statement of the categories of documents that are held by it or under its control; Classified documents/files relating to India's external relations. 

Unclassified documents/files including joint statements, declarations, agreements and MoUs.

Passport and consular services application forms.
(vii) the particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof; Embassy of India functions within the norms of India's foreign policy formulated by the Ministry of External Affairs. Policy is implemented by the Embassy under the guidance and supervision of the Ambassador.
(viii) a statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public; Internal committees are constituted as and when required under the rules.
(ix) a directory of its officers and employees; A directory is given at Annexure-I.
(x) the monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations; A statement of monthly remuneration is at Annexure-II.
(xi) the budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made; The Budget figures for the current financial year are given in the statement at Annexure- III.
(xii) the manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes; Embassy of India does not have any subsidy programme.
(xiii) particulars of recipients of concessions, permits or authorizations granted by it; No concessions/permits are granted by Embassy of India.
(xiv) details in respect of the information, available to or held by it, reduced in an electronic form; The Embassy's website has the required information. Embassy also makes available to interested individuals various CDs and DVDs containing information on India, its people and culture.
(xv) the particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use Individuals or oganisation can approach the Embassy anytime during office hours and obtain the required information. The library is open to public during office hours.
(xvi) the names, designations and other particulars of the Public Information Officers;

Public Information Officer (PIO)

Mr. Anil K. Sharma
Counsellor (Political/Commercial/Information)
Telephone: 3910 8627 (Office)
Email: cons1.copenhagen@mea.gov.in

(xvii) such other information as may be prescribed and thereafter update these publications every year; The Embassy's website has information which is updated on a regular basis.


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